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Landlord Gas Safety Certificate and Boiler Service

As a landlord, it's your responsibility to ensure all gas appliances, flues and chimneys are inspected annually. The law also requires you provide a copy the check to your tenants.

If the engineer deems any appliance or installation as being immediately hazardous, they will ask for permission to disconnect the gas supply and recommend that inspection hatches be put in place.

What is what is a Gas Safety Certificate (GSC)?

A gas safety certificate issued by a landlord is an official document that confirms that all gas appliances and flues in the rented property have been inspected by an experienced gas engineer. Landlords are legally required organize a gas safety check annually for each rental property they own. Gas Safe registered engineers carry the inspection and ensure that all pipework, appliances and flues are in compliance with safety regulations.

Landlords are also legally required to provide their tenants with a copy of the CP12 Gas Safety Certificate (Gas Safety Record) following each annual gas safety inspection and test. This should be given to tenants within 28 days following the Gas Safety Inspection and to new tenants at the start of their tenure.

CP12 is an abbreviation used for the CORGI Proforma 12 which was used by the Council for Registered Gas Installers (CORGI) prior to being replaced by the Gas Safe Register in 2009. The form identifies the date of the last gas inspection and test, the results, any issues or actions that need to be addressed, and the name of the person who conducted the inspection.

The engineer will offer advice if the Gas Safety Check reveals any problems with the gas safety certificate cost appliance. This will include the items that need to be addressed to make it safe to use. If an appliance is deemed to be immediately dangerous or abnormally lethal, the gas supply will need to be shut off until the issue has been solved.

If a tenant refuses to allow access for the gas security checks to be conducted it is an offence that is criminal. A landlord may apply to the courts for an injunction if necessary, however it is generally easier to send a clearly worded letter explaining why it is essential that the checks are conducted and what they will involve. This will encourage a reluctant tenant to allow access and, if otherwise, the landlord could need to consider starting the eviction process.

How often should I obtain a Gas Safety Certificate?

In the law, landlords and let agents are required by law to conduct an annual safety check of all gas appliances and chimneys they offer to their tenants. This is done to ensure that the equipment is safe to use and to ensure that there aren't gas leaks within the property. Gas inspections are an essential responsibility for landlords, and they should ensure that they are completed by a licensed engineer.

The Gas Safety Certificate, formerly known as the Gas Safety Check Record, is a legal document that affirms that an engineer has completed a gas inspection within the last 12 months. It is given to the landlord, and should be given to the tenant as proof of the safety of the gas supply. It is valid for 12 months and has to be renewed every year.

A landlord who fails to provide the Gas Safety Certificate for their tenants could be fined. Gas Safety checks must be carried out by landlords on time. They must also keep a copy of the certificate in the event that tenants request it.

It is also an excellent idea for landlords to set up inspection hatches on all gas safe building regulations compliance certificate appliances, so that the engineers can easily access the hatches for annual inspections. The engineer will label the appliance as 'at-risk' and may suggest that tenants stop using the boiler until the inspection hatch is installed.

Landlords must also provide their tenants with at least 24 hours' notice prior to entering the property to conduct Gas Safety Checks. This allows the tenants to prepare for the visit and provide permission if needed. If a tenant does not allow access to the engineer the landlord must explain the reason why it is necessary and what would happen should the tenant refuse. If the tenant is unwilling to allow the engineer entry, the landlord can think about evicting the tenant in accordance with section 21 of 1988 Housing Act.

What happens if I don't get a Gas Safety Certificate?

It is the legal obligation of landlords to ensure that their property is equipped with an approved gas safety certificate prior to the time tenants move into. Failure to comply with the law can lead to the landlord being charged or being fined a significant amount. The regulations stipulate that landlords must also furnish copies of the gas safety records to their tenants upon request.

Landlords must have a Gas Safe registered engineer visit their rental property for a gas check on all gas appliances. During the inspection, the engineer will note any issues that could present a danger for tenants. The engineer will then issue the CP12 Gas Safety Document, which is also referred to as a Landlord Gas Safety Record (or a Gas Safety Certificate).

This is a crucial piece of documentation that every tenant should get a hold of and keep. This document provides information on gas installations in rental properties and the dates they were tested as well as their expiration dates. It can help tenants spot any issues with the appliances or installation and ensure that they are aware of how to reach a Gas Safe engineer to have them tested.

Landlords are required to provide their current and new tenants with a gas safety report within 28 days of the engineer's visit to their property. The landlord is also required to provide a copy of CP12 at the beginning of the tenancy. Landlords who fail in providing the the gas certificate can be prosecuted and face unlimited fines, or six months in prison.

Additionally, landlords should ensure that their properties are equipped with carbon monoxide alarms and can arrange that they be tested every month. If the alarm isn't functioning, the landlord has to make the necessary repairs. This applies to private landlords, councils and housing associations as well as licensable houses of Multiple Occupation.

In June 2017 the High Court decided that it was unlawful for landlords to issue Section 21 notices if they did not provide their tenants with a valid gas safety certification. The ruling was based on a law that requires landlords with assured shorthold leases to obtain a gas safety certificate for their property prior to the time tenants move into it.

How do I get a Gas Safety Certificate?

Landlords are legally accountable to ensure that gas appliances, flues and pipework within the properties they lease out are safe. This is covered by the Gas Safety (Installation and Use) Regulations 1998. To be in compliance with the regulations landlords are required to conduct annual gas checks on all gas appliances and flues that they install for use in a property. This is called a CP12 Gas Safety Certificate and must be completed by a qualified Gas Safe Registered Engineer after each inspection.

It is also recommended for landlords to think about having an annual boiler service performed at the same time as the CP12 inspection, since this will help ensure that all gas appliances are operating in a safe and efficient manner. Gas engineers can provide a combined CP12 inspection and boiler service at a reasonable price. They will examine the boiler burner's seals, inspect for leaks and cracks within the flue system and clean the heat exchanger, and carry out general maintenance.

The CP12 document is often referred to as the 'landlord gas safety certificate', but it is actually the Gas Safety Record documentation. It contains the results of all safety checks and details of any actions or problems that need to be addressed. Landlords must provide their tenants a CP12 document within 28 days after the Gas Safety Check is completed.

It is crucial that the landlords or letting agents allow Gas Safe registered engineers to enter the premises for safety checks and maintenance. It is a good idea to inform tenants of the necessity of allowing access, and explaining that the gas engineer is there to protect them from carbon monoxide poisoning. If a tenant is hesitant to allow access, it's the landlord or letting agent's duty to explain the legal responsibilities in writing, and follow up with a visit to the property to force entry if necessary.

Gas Safe ID cards should be requested by tenants prior to they are allowed to enter the property. This will confirm that the engineer is competent to work with the systems in your home and can therefore be trusted to perform the safety inspection. It's also worth bearing in mind that the gas engineer is legally permitted to shut off any malfunctioning equipment and can cut off gas lines when necessary.